KOVAR Vehicle Purchase Policy

1. KOVAR’s strong preference is that organizations requesting grants for vehicles to have first applied and received a Virginia Department of Rail and Public Transportation (DRPT) vehicle grant. If the KOVAR grant applicant has obtained a DRPT grant for 80% of the cost of the vehicle, KOVAR will give serious consideration to funding the remaining 20%.
2. If a requesting organization is applying for vehicle funding without a Virginia DRPT program grant, adequate justification for not seeking such a grant must be supplied.
3. Grant requests for vehicles outside the Virginia DRPT program need to meet the usual 3 bid requirement of the Board.
4. All bids should be based on as nearly comparably equipped vehicles as possible regarding capacity, power, and age (if a used vehicle) and must represent an "out the door" quote which includes the dealer processing fee, title, and license cost, but excludes any local and state taxes. 
5. All other requirements having been met, the Board may approve funding of a vehicle outside the Virginia DRPT grant program for the lowest bid submitted, up to a maximum amount of $15,000.
6. If the approved low bid vehicle is not available at time of purchase, the Board approved funds shall only be used to purchase a similar vehicle.